Sr Financial Specialist, Department of Surgery
Virginia Commonwealth University
Richmond, VA
Full-time
Finance
Posted on April 22, 2024
Position primary purpose and general responsibilities:
The VCU Department of Surgery is searching for an experienced finance professional for the position of Senior Financial Specialist. The position will provide fiscal and budgetary support and perform fiscal duties including procurement, financial management and analysis, purchase card and petty cash management, fixed asset custodian, reconciliations and reporting.
Minimum hiring standards:
- Demonstrated analytical skills; ability to analyze financial transactions for trends and variances; ability to create reports, tracking tools, and professional documents
- Strong problem solving and time management skills including ability to adapt to frequent changes in work assignments, prioritize, and manage competing priorities to meet deadlines
- Must be precise, thorough, reliable and perform daily activities with minimal supervision
- Excellent customer service skills, written and verbal communication skills, and ability to work as part of a team
- Must be proficient in the use of Word, Excel
- Ability to work collaboratively and effectively in a diverse environment.
- Bachelor's degree in accounting or business preferred, or equivalent work experience
- Working knowledge and experience using VCU financial systems including Banner, RealSource and RealTime
Financial Management & Budget Development (40%)
- Conduct cost-benefit analyses and financial assessments to support decision-making regarding resource allocation, pricing strategies, and investment opportunities
- Generate accurate and timely financial reports for internal research projects, providing insights on spending patterns, variances, and projections to stakeholders
- Participate in the annual budget development process and make recommendations for upcoming budget cycle
- Work with Fiscal Administrator &/or Associate Administrator for Research and Education to realign budgets, monitor Department research projects, and funds flow as needed
- Provide guidance and training to researchers and project staff on financial policies, procedures, and systems, promoting financial literacy and responsible stewardship of funds
- Provide guidance and training to researchers/staff and project staff on RealSource and RealTime policies, procedures, and systems, promoting financial literacy and responsible stewardship of funds
- Promptly and accurately process all financial transactions. Monitor appropriate spending of Department funds, maintain awareness of programmatic issues and notifies Fiscal Administrator of any potential problem areas
- Reconcile assigned indexes on a monthly basis using reports from MCV Foundation and Banner Finance. Distribute monthly expense reports and track spend down of Department research awards/pilot funds
- Maintains current knowledge of state, University and School policies, and applies these policies accurately to all fiscal transactions, maintaining proper documentation for audit trail
- Work with Fiscal Administrator to accurately process journal vouchers and budget entries as well as commitments from SOM
- Produce accurate and timely reports for Dean's commitments and Department research
- Serve as the fixed asset custodian and maintain records for Department. Manage surplus item disposal
- Processes purchase requests adhering to University Procurement Services' policies and procedures
- Support Associate Administrator for Research and Education with complex procurements and contract processing
- Follow up as needed to ensure timely requisition receiving and payment of all university invoices according to established policies and procedures
- Responsible for timely review and approval of PCard reports/transactions for cardholders using the Bank of America Works website
- Verify all indexes and account codes are accurate and complete journal vouchers as needed
- Responsible for timely sign-off of transactions and submission of Pcard reports to supervisor, as a card holder in the Department
- Provide oversite to petty cash funds for research study patient payments
- Create travel and personal reimbursement requests in Chrome River within established state, university and Department travel policies and procedures from pre-authorizations to reimbursements
- Provide training to Department faculty and staff with travel guidelines and funding for travel
- Maintain current knowledge of state, University and Department policies and procedures and apply these accurately to all transactions
- Train department personnel, travelers and timekeepers in VCU financial systems
- Support purchasing or timekeeping duties during other staff members' extended leaves of absence or vacancy
- Serve as ARMICS assistant for Department leadership. Update ARMICS process control activity assessment on an annual basis or when staff changes occur or as requested
- Demonstrates a commitment to risk assessment (considering cost, benefit, and impact)
- Utilizes identified internal control mechanisms
- Practices routine verification of the accuracy of dataServes as resource to other Department personnel regarding risk management issues.
- Assist with or manage special projects at the direction of the Department Chair, Administrator or other departmental leadership
- Other duties as assigned
University Title: Senior Financial Specialist (4-6), Financial Services
ORP Eligibility: No
Vaccination Requirements: Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
Salary Range: Commensurate up to $70,000
Position Details:
Department: SurgeryEmployment Type: UF - University Employee FTRestricted Status: NoFTE: 1Exemption Status: Exempt
