Clery Act Compliance Administrator
Virginia Commonwealth University
Richmond, VA
Full-time
Administration / Clerical
Posted on April 11, 2024
Summary
About VCU
Virginia Commonwealth University is a Carnegie I Research University and has been designated a top 50 research university by the National Science Foundation and a top 30 most innovative public university by US News. Many of the university's schools and colleges are among the top 100 in the U.S., including medicine, engineering, the arts and business. Located in downtown Richmond, VCU enrolls about 28,000 students in more than 200 degree and certificate programs.
At VCU, we are UNCOMMON and UNLIKE any other university. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It's a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.
The Opportunity
The Clery Act Compliance Administrator will report directly to the Chief Ethics and Compliance Officer. The position serves as the principal institutional official responsible for the administration of policies, procedures, data collection, and reporting to ensure compliance with the Jeanne Clery Act Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations. This position leads the development of a comprehensive “best practice” Clery Act compliance program for Virginia Commonwealth University. The position provides university-wide oversight and direction as well as coordination of training and reporting for Clery Act compliance.
The Clery Act Compliance Administrator coordinates the development and publishing of the Clery required Annual Security Report and Annual Fire Safety Report. The Administrator maintains previous and current Clery maps of the main campus and all separate campuses (as defined in Clery). The position collaborates with all relevant offices at the university in matters relating to Clery Act and other relevant Higher Education Act matters.
Duties and Responsibilities:
- Ensures compliance with the university's Clery Compliance Policy (to be created)
- Develops and manages the university's Clery Act compliance program.
- Ensures accuracy and completeness of the daily crime log and fire log required by the Clery act through oversight, training and monitoring.
- Serves as the university's designated “Campus Safety Survey Administrator” (as that term is explained in the U.S. Department of Education correspondence) and submits annual crime and fire statistics to the Department of Education, as required.
- Facilitates the preparation, publication, and distribution of the Annual Security and Annual Fire Safety Report to current student/employees and prospective students/employees.
- Proactively identifies Clery-related compliance risk for the university and, in consultation with the Chief Ethics and Compliance Officer and senior leadership, strategically develops, implements and tracks corrective actions to completion.
- Develops data collection, quality and documentation requirements for units to execute prior to submitting their respective reports.
- Works with HR to implement position description requirements and/or SMART goals for individuals in relevant units tasked with providing Clery data.
- Responsible for ensuring the Maxient system is maintained and updated by a Maxient system expert or qualified administrator(s).
- Maintains metrics for Clery compliance activities and facilitates dashboard report for the Chief Ethics and Compliance Officer and senior leadership.
- Ensures the accurate and complete compilation, examination and verification of crime and disciplinary referral data from all relevant internal and external resources, including the VCU Police Department, Human Resources, Audit and Compliance Services, Equity and Access Services, Student Affairs and law enforcement agencies.
- Collaborates with administrators at other colleges and universities and other experts as needed to determine the reportability and countability of crimes that occur in locations where federal reporting applies to both institutions.
- Develops, administers and promotes Clery compliance education and awareness programs, presentations and information for relevant university employees and students. Identifies and supports Clery training opportunities in the Richmond community.
- Serves as the Records Custodian for all Clery Act-associated records and ensures the university maintains accurate records on security awareness and crime prevention programs and presentations.
- In collaboration with Government Relations, conducts research on and stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions to determine their impact on current university policy and procedures.
- Other duties as assigned.
- Bachelor's degree in Communications, Criminal Justice, Emergency Management or a related field and a minimum of three years of audit, compliance and regulatory work experience and/or equivalent education and training.
- Knowledge of federal and state public safety reporting requirements, including the Clery Act, Department of Justice, and other applicable crime data reporting requirements, policies, procedures, and outside regulations pertaining to the Clery compliance program.
- Excellent organizational and time management skills, with the ability to prioritize workload to meet deadlines.
- Excellent written and oral communications skills, and the ability to use various presentation platforms.
- Demonstrates ability to manage complex projects and cross-functional teams toward a common goal.
- Demonstrates ability to identify, research, analyze, interpret and conduct complete analyses of complex laws, statutes, policies and data.
- Demonstrates ability to implement operational and administrative policies and practices.
- Master's degree in Communications, Criminal Justice Emergency Management or a related field.
- National Association of Clery Compliance Officers and Professionals (NACCOP) Clery Compliance Officer Certification.
- Juris Doctorate
- Experience working in higher education.
- Experience with police or public safety records management systems.
- Experience in complex project management.
- Knowledge and/or expertise related to Maxient data system.
Position Details:
Department: Audit and Compliance
Employment Type: UF - University Employee FT
Restricted Status:
FTE: 1
Exemption Status: Exempt
