Capital Construction Coordinator
University of Kentucky
Lexington, KY
Full-time
Construction / Physical Labor / Skilled Trades
Posted on April 2, 2024
Posting Details
Posting Details
Job Title
Capital Construction Coordinator
Requisition Number
RE44707
Working Title
Department Name
3CC00:Capital Project Management
Work Location
Lexington, KY
Grade Level
44
Salary Range
$43,361-69,383/year
Type of Position
Staff
Position Time Status
Full-Time
Required Education
BA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods.
May be exposed to loud noises, fumes, confined spaces, and/or temperature extremes while on a job-site(s).
Shift
8:00am – 5:00pm (Monday – Friday)
Hours of work may vary dependent upon situational factors.
Job Summary
Under the supervision of the Capital Construction Budget Office Senior, the Capital Construction Coordinator directly impacts the effectiveness of Project Managers by providing administrative coordination of all aspects of capital project management information to assigned project manager(s). Serves as primary point of direct administrative contact and liaison between project manager(s) and other offices; individuals; external organizations; and agencies; delivers clear, concise verbal and written communications in a timely and professional manner with all points of contact at all times. Promptly addresses all project related inquiries, as received; maintains multiple project managers' electronic calendars; creates Ecomm project team member lists and meets with team members to establish workflow, answer questions, and train. Demonstrates understanding of the project ‘life cycle' from design through construction and warranty. In addition, this position gathers, reviews, and edits time sensitive bid documents received from design and construction management teams for distribution and advertisement; coordinates travel arrangements for design team members and distributes design documents for review meetings; confirms accuracy of bid documents with design team; organizes details for approval and submission to purchasing as well as printing company. Coordinates, completes and distributes project documentation, reports, and other deliverables to internal and external stakeholders, and verifies all submitted deliverables are complete per contract requirements; creates purchase order requisitions for equipment and services as necessary; audits invoices for accuracy and verifies receipt of items or services with end users; ensures appropriate backup documents are included with invoices prior to processing for payment. Submits all work order, Key Shop and Utility Outage Requests; monitors and investigates the progress of purchase orders, invoices, work orders, utility outages, and key shop requests and enters into log. Submits and troubleshoots ID badge applications for contractors and consultants; schedules meetings throughout the project ‘life cycle' from design through construction and warranty as well as additional meetings as requested by project team members; coordinates and confirms team members' availability, meeting times, dates, and locations; schedules and attends pre-construction meetings to guide team members through University standards; and prioritizes issues that may arise throughout construction.
Skills / Knowledge / Abilities
MS Windows/Office; Construction Scheduling Systems; SAP Driver's License – Preferred
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
BS + 3
Deadline to Apply
04/21/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Capital Construction Coordinator
Requisition Number
RE44707
Working Title
Department Name
3CC00:Capital Project Management
Work Location
Lexington, KY
Grade Level
44
Salary Range
$43,361-69,383/year
Type of Position
Staff
Position Time Status
Full-Time
Required Education
BA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods.
May be exposed to loud noises, fumes, confined spaces, and/or temperature extremes while on a job-site(s).
Shift
8:00am – 5:00pm (Monday – Friday)
Hours of work may vary dependent upon situational factors.
Job Summary
Under the supervision of the Capital Construction Budget Office Senior, the Capital Construction Coordinator directly impacts the effectiveness of Project Managers by providing administrative coordination of all aspects of capital project management information to assigned project manager(s). Serves as primary point of direct administrative contact and liaison between project manager(s) and other offices; individuals; external organizations; and agencies; delivers clear, concise verbal and written communications in a timely and professional manner with all points of contact at all times. Promptly addresses all project related inquiries, as received; maintains multiple project managers' electronic calendars; creates Ecomm project team member lists and meets with team members to establish workflow, answer questions, and train. Demonstrates understanding of the project ‘life cycle' from design through construction and warranty. In addition, this position gathers, reviews, and edits time sensitive bid documents received from design and construction management teams for distribution and advertisement; coordinates travel arrangements for design team members and distributes design documents for review meetings; confirms accuracy of bid documents with design team; organizes details for approval and submission to purchasing as well as printing company. Coordinates, completes and distributes project documentation, reports, and other deliverables to internal and external stakeholders, and verifies all submitted deliverables are complete per contract requirements; creates purchase order requisitions for equipment and services as necessary; audits invoices for accuracy and verifies receipt of items or services with end users; ensures appropriate backup documents are included with invoices prior to processing for payment. Submits all work order, Key Shop and Utility Outage Requests; monitors and investigates the progress of purchase orders, invoices, work orders, utility outages, and key shop requests and enters into log. Submits and troubleshoots ID badge applications for contractors and consultants; schedules meetings throughout the project ‘life cycle' from design through construction and warranty as well as additional meetings as requested by project team members; coordinates and confirms team members' availability, meeting times, dates, and locations; schedules and attends pre-construction meetings to guide team members through University standards; and prioritizes issues that may arise throughout construction.
Skills / Knowledge / Abilities
MS Windows/Office; Construction Scheduling Systems; SAP Driver's License – Preferred
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
BS + 3
Deadline to Apply
04/21/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
- None
- Basic
- Average
- Proficient
- Expert
- * Please describe your experience working in a construction-related office environment, including your specific responsibilities in that role.
(Open Ended Question) - * Describe your experience using SAP. Include the modules (i.e. FI, BW, HR, etc.) you have utilized.
(Open Ended Question) - * Which best represents your years of experience using SAP?
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
